Small Business Bookkeepers & Legal Bookkeeping Vaughan

Accounting and Bookkeeping Services Vaughan for Professionals, Contractors, Medical Clinics & Growing Businesses. Reliable Bookkeeping & CPA Oversight for Vaughan’s Growing Business Community

Whether you’re a construction contractor in Concord, a doctor in Maple, or an eCommerce seller working out of Woodbridge, solid bookkeeping is the backbone of your business. Vaughan’s rapid development makes financial accuracy and compliance even more critical—especially when growth is involved. At MAQ CPA bookkeeping and accounting firm, our Vaughan small business bookkeepers provide accounting and bookkeeping services Vaughan that are efficient, CRA-compliant, and customized to your industry. We support professionals, small business owners, medical corporations, and tradespeople with dependable monthly bookkeeping, HST filings, payroll support, and audit-ready reports—all led by licensed CPAs.

Tailored Bookkeeping Services for Vaughan’s Small Businesses and Professionals

[A] Small Business Owners and Corporations in Vaughan

Vaughan’s business landscape ranges from real estate builders and construction constructors and logistics firms to service-based businesses and manufacturing companies. No matter your field, accurate books reduce audit risk and give you a clear path forward.

We handle bank reconciliations, HST/GST remittances, employee payroll, and financial reporting—so you can spend less time chasing receipts and more time growing your business.

FAQs – Bookkeepers and Small Business Accounting Vaughan

1. I run a cash-heavy business—can you help?

Yes—we track income against deposits, create audit-proof records, and help reduce underreporting risk.

2. What’s included in your monthly bookkeeping package?

Recording of transactions, bank/credit card reconciliation, HST tracking and filing, expense categorization, payroll (optional), and financial reports.

3. Can I deduct my warehouse lease or business vehicle?

Yes—if used for business, lease and vehicle expenses may be deductible. We ensure correct categorization.

5. Do you help with business financing documents?

Absolutely—we provide CPA-prepared financial statements with a compilation engagement report for lenders or lease applications.

Legal professionals in Ontario must maintain Law Society of Ontario (LSO) compliant trust and general account records. Missing reconciliations or improper fund handling can lead to fines or audits.

We provide trust account reconciliation, client ledger tracking, general account bookkeeping, and software integration with platforms like Cosmolex, Clio and PCLaw for legal professionals across Vaughan.

1. Do you manage trust account bookkeeping?

Yes—we follow LSO rules and provide monthly reconciliations, including all required reports and ledgers.

2. Can you help me prepare for a Law Society audit?

Yes—we ensure records are in order and walk you through the audit process with confidence.

3. I use Clio for billing—can it sync with my books?

Absolutely. We can link Clio with your accounting software such as QuickBooks to ensure consistency.

4. Can you separate disbursements from retainers?

Yes—our bookkeeping maintains clean separation per LSO standards.

Payroll support, HST filings, trust and general account tracking, and financial reporting for year-end or LSO filings.

[C] Medical Clinics & Healthcare Professionals in Vaughan

Vaughan’s medical community includes physicians, dental professionals, chiropractors, physiotherapists, and optometrists—many operating through Medical Professional Corporations (MPCs). These professionals must manage both their clinic’s financials and their corporation’s tax obligations.

We handle clinic bookkeeping, OHIP deposit matching, payroll for clinical staff, non-insured HST reporting, and year-end reconciliation for your MPC.

FAQs – Bookkeepers Vaughan and Bookkeeping Services for Healthcare Sector

1. Do you support incorporated medical professionals (MPCs)?

Yes—our CPA-led team manages bookkeeping, HST, payroll, and coordination with corporate tax filings.

2. How do you handle OHIP income?

We match remittances against bank deposits and reconcile them monthly.

3. Do you help with staff payroll and remittances?

Absolutely. We manage wages, source deductions, WSIB, and T4 slips.

4. Are cosmetic or wellness services subject to HST?

Usually, yes. We track taxable vs. exempt income separately and ensure proper filings.

5. Can you advise on dividends vs. salary?

Yes—we guide you on the most tax-efficient method, working alongside your tax filings.

[D] Dentists, Optometrists, Chiropractors, and Regulated Clinics

Running a dental clinic or a health and wellness clinic in Vaughan involves large equipment purchases, associate compensation, and leasehold improvements. These expenses need to be tracked, categorized, and amortized properly for CRA and internal use.

We offer capital asset management, CCA tracking, associate income allocation, product sales HST accounting, and CPA-ready reports for banks or regulators.

FAQs – Vaughan Bookkeeper and Bookkeeping Services for Dental and Health Clinics

1. How do I record new dental equipment purchases?

We capitalize major equipment and manage CCA schedules according to CRA guidelines.

2. Can you track associate payments and revenue splits?

Yes—we break out income and expense allocations for each associate or service.

3. Are renovations deductible?

Some may be expensed, others capitalized. We assess and record them accurately.

4. Can I claim uniforms, continuing education, and memberships?

Yes—provided they’re business-related. We categorize these for maximum tax benefit.

5. What about clinic locations under the same corporation?

We consolidate your financials while tracking expenses and revenue by location.

[E] Trades, Construction, eCommerce, Real Estate, Startups & More

Vaughan is home to many high-performing businesses that need specialized bookkeeping:

  • Contractors & Builders: Job costing, T5018s, WSIB filings, equipment tracking
  • eCommerce & Retail: Shopify/Amazon sales reconciliation, Stripe/PayPal integration, HST across provinces
  • Startups: Pre-revenue bookkeeping, investor reporting, SR&ED bookkeeping
  • Real Estate Professionals: Commission tracking, vehicle expenses, brokerage compliance
  • Auto Services: Vehicle inventory, repair revenue, payroll, GST/HST reconciliation
  • Franchisees: Proper bookkeeping, royalty and advertising payments tracking

What’s Included in MAQ CPA Firm’s Vaughan Bookkeeping Services

  • Bookkeeping (monthly/quarterly)
  • GST/HST filings and reconciliations
  • Payroll processing & T4/ROE filings
  • Source deduction and WSIB remittance
  • T4, T5, T5018 slip preparation
  • Chart of accounts setup and customization
  • Capital asset and CCA tracking
  • Year-end adjustments & accountant-prepared financial statements
  • CRA audit support
  • Accounting software integrations (QuickBooks, Xero, Wagepoint, Cosmolex, Clio)

CRA Compliance Built Into Every Engagement

Our bookkeeping is designed to meet or exceed CRA requirements, minimizing risk and ensuring you’re prepared for anything from an audit to a bank loan application.

CRA Requirements We Help You Comply:

  • Maintain records for 6+ years
  • Apply HST properly on revenue and expenses
  • Keep separate business and personal transactions
  • Accurately report payroll deductions and slips
  • Document all capital purchases and asset depreciation

CRA Guide: Keeping Records

Avoid the Pitfalls of Non-Compliance:

  • CRA audits
  • Denied HST credits
  • Late filing penalties
  • Inaccurate tax returns
  • Financial stress and disorganization

Our Safeguards Include:

  • Cloud-based recordkeeping
  • Monthly reconciliation and reporting
  • Filing calendar with reminders
  • Proactive CPA oversight

Why Choose MAQ CPA for Bookkeeping in Vaughan?

✔️ Licensed CPAs with over a decade of experience

✔️ Industry-specific support for legal, medical, trades, and corporate clients

✔️ CRA-compliant systems and tools

✔️ Cloud-based processes for remote access

✔️ Fast onboarding and dedicated support

✔️ Transparent monthly pricing—no surprises

✔️ Support for both incorporated and unincorporated businesses

✔️ One-stop shop: bookkeeping, payroll, corporate and personal tax

FAQs – Bookkeeping & Accounting Services Vaughan

1. What do your bookkeeping packages cost?

Monthly bookkeeping starts around $300, increases depending on transaction volume, complexity and service level.

2. Do you support businesses that are just starting out?

Yes—whether you’re launching or scaling, we’ll set up everything properly from the beginning.

3. Can I switch from another bookkeeper mid-year?

Absolutely. We handle the transition, clean up any inconsistencies, and continue seamlessly.

4. Do you file my HST and payroll on time?

Yes—we automate filings, monitor deadlines, and send confirmation once complete.

5. Can you also handle my corporate and personal tax returns?

Yes—we integrate our bookkeeping with year-end corporate (T2) and personal (T1) filings.

Let’s Build Better Books, Better Business Decisions

Your bookkeeping shouldn’t be a burden. At MAQ CPA accounting firm, our small business bookkeepers and legal bookkeepers help Vaughan small businesses and professionals maintain clean, organized, and compliant books—so you can make better decisions, avoid CRA issues, and grow with confidence.

We take care of the numbers so you can focus on what matters most—your business.

Book your no-pressure consultation. Let’s bring order to your finances and make your business audit-ready and growth-ready.

Contact Us Today for a Consultation!

📞 Call: 416-901-4126
📧 Email: info@maqcpa.ca