Accounting and Bookkeeping Services Richmond Hill for Medical Clinics, Professionals, Contractors & Local Businesses

Cloud-based, Compliant Bookkeeping Solutions for Richmond Hill Businesses

As one of the fastest-growing cities in the GTHA, Richmond Hill is home to thriving professionals, expanding clinics, service-based businesses, and modern entrepreneurs. Whether you’re a dental clinic near Yonge & Major Mackenzie, a contractor in Oak Ridges, or an eCommerce startup in a business park, clean financials aren’t optional—they’re essential. At MAQ CPA accounting firm, our small business bookkeepers and legal bookkeepers deliver bookkeeping and accounting services in Richmond Hill built for clarity, growth, and full compliance with CRA expectations. Our team of licensed CPAs supports professionals, clinics, corporations, and startups with industry-specific bookkeeping services in Richmond Hill that simplify your books and sharpen your bottom line.

Who We Serve in Richmond Hill – Industry-Focused Bookkeeping Service

[A] Small Businesses and Consultants in Richmond Hill

From consultants and real estate agents to brick-and-mortar retailers and home-based businesses, many Richmond Hill entrepreneurs manage their own books—until it becomes too risky or time-consuming.

We take over with online/remote bookkeeping, HST filing, expense classification, payroll, and clear monthly reporting—ensuring your numbers make sense and your taxes are filed right.

FAQs – Richmond Hill Bookkeeper and Bookkeeping Service for Small Business Owners

1. Do I need bookkeeping if I only have a few clients?

Yes—CRA still requires proper records and HST tracking. We ensure your books are accurate, even if you’re a solo operator.

2. Can I deduct business meals or vehicle use?

Yes, within CRA limits. We help track these deductions correctly to avoid red flags.

3. Do I have to register for HST in Ontario?

If your business earns more than $30,000 in gross revenue (before expenses) in four consecutive calendar quarters, you’re required to register for GST/HST. This applies to most service providers, freelancers, and online sellers.

4. Can you help with payroll for just 1 or 2 employees?

Absolutely. Our payroll services scale to your needs and include source deductions, ROEs, and T4s.

5. What do your bookkeeping packages include?

Our bookkeeping service package includes recording of transactions, bank reconciliations, HST filings, financial statements (optional), payroll processing / WSIB / EHT filing (optional), and real-time support.

Trust accounting is one of the most regulated aspects of a legal practice. As a lawyer or paralegal or law firm in Richmond Hill, you must ensure Law Society of Ontario (LSO) trust compliance, proper separation of client funds, and audit-proof ledgers.

We manage trust account reconciliations, legal billing integrations (Cosmolex, Clio, PCLaw), general bookkeeping, and assist in annual Law Society filings for solo lawyers and boutique firms.

1. Do you handle trust reconciliations for lawyers?

Yes—we follow LSO rules precisely and complete monthly reconciliations with supporting ledgers.

2. Can you clean up past trust accounting errors?

Yes—we offer full cleanup and back trust reconciliation services to get you audit-ready.

Yes—we can work in Cosmolex, Clio, PCLaw to match accounting with client billing.

4. What if I need to file LSO financial forms?

We prepare required annual reports and supporting documentation to keep you in compliance.

Yes—from HST filings to full payroll with deductions, we can manage the financial side of your practice.

[C] Healthcare Providers and Medical Clinics in Richmond Hill

Richmond Hill has a large community of incorporated physicians, medical clinics, dental clinics, chiropractors, optometrists, and walk-in health centres. Whether you’re a solo practitioner or manage a full clinic, CRA-compliant financials are key to peace of mind—and growth.

We support Medical Professional Corporations (MPCs) with clinic-level bookkeeping, OHIP deposit tracking, payroll, expense allocation, and HST review for non-insured services.

FAQs – Richmond Hill MPC Bookkeeper and Bookkeeping Service for Medical and Health Professionals

1. Can I pay myself a dividend from my MPC?

Yes—but whether it’s salary, dividend, or a mix, we’ll guide you based on your tax position.

2. Do you reconcile OHIP income for accuracy?

Yes—we match OHIP deposits with statements and flag any discrepancies.

3. What common clinic expenses can I deduct?

Common items include lease costs, equipment financing, insurance, and eligible staff costs.

4. Do I charge HST on all services?

Not necessarily—core medical services are exempt. Non-insured services may require HST.

5. Can you manage payroll and T4s for my clinic staff?

Yes—we handle everything, including source deductions, ROEs, and year-end tax slips.

[D] Dentists, Chiropractors, Optometrists, and Pharmacies

Health professionals often invest heavily in equipment, renovations, inventory, and associate compensation. These investments require smart bookkeeping to ensure proper categorization, depreciation, and tax optimization.

We offer detailed capital asset tracking, associate billing breakdowns, inventory accounting, and bank/lender-ready financial statements.

FAQs – Richmond Hill DPC Bookkeeper and Bookkeeping Service for Dentists, Chiropractors, Optometrists, Pharmacies, and Other Regulated Health Clinics

1. Can I claim new dental or optical equipment right away?

Typically, you claim depreciation (CCA) annually. We set up and manage your CCA properly.

2. Can you break out associate income separately?

Yes—our reporting can be segmented by provider, department, or revenue stream.

3. Are renovations to my clinic deductible?

Renovations may be capitalized or expensed, depending on the type. We ensure accurate treatment.

4. What if I have multiple locations?

We manage separate books and consolidate reporting across all sites.

[E] eCommerce, Startups, Real Estate, Franchisees, and Trades

We proudly serve all other Richmond Hill small businesses:

  • Startups: Incorporation support, SR&ED-ready bookkeeping
  • eCommerce: Shopify/Amazon integration, multi-province HST, PayPal reconciliation
  • Franchisees: Proper recording of royalty and advertising payments
  • Contractors & Trades: Job tracking, subcontractor payment slips (T5018s), WSIB & payroll
  • Auto Services: Vehicle sales recording, HST reconciliation, mechanic payroll
  • Wellness & Fitness Studios: POS integration, instructor payroll, HST on packages

What MAQ CPA’s Bookkeeping & Accounting Services Include:

  • Monthly/Quarterly Bookkeeping
  • HST/GST Return Filing
  • Payroll Processing & Source Deductions
  • WSIB Remittances & T4/T5 Filing
  • CRA-Ready Financial Reports
  • Custom Chart of Accounts by Industry
  • Software Integration (QuickBooks, Xero, Cosmolex, Wagepoint, Others)
  • T2 Corporate Tax Coordination
  • Capital Asset & CCA Tracking
  • Catch-Up Bookkeeping
  • CRA Audit Preparation and Support

We Ensure CRA Compliance from Day One

Avoid penalties, late fees, and red flags. Our small business bookkeeping Richmond Hill aligns with CRA’s most current rules and requirements, helping you avoid audits and maximize deductions.

What the CRA Requires:

  • Maintain records for 6+ years
  • Correctly apply GST/HST (collected vs. paid)
  • Separate personal and business expenses
  • File payroll deductions and issue slips on time
  • Track capital expenses and claim depreciation correctly

CRA Reference – Keeping Records

What Happens If You Fall Behind CRA’s Compliances?

  • Interest charges and penalties
  • Denied claims or deductions
  • Audit exposure
  • Lost time, money, and peace of mind

How MAQ CPA bookkeeping firm Keep You CRA-Compliant:

  • Regular bank reconciliations
  • Secure cloud recordkeeping using accounting software such as QuickBooks, Xero, CosmoLex
  • CRA filing calendar and reminders
  • CPA oversight and audit-prepared documentation
  • Support for CRA correspondence or review

Why Richmond Hill Professionals & Businesses Choose MAQ CPA accounting firm

✔️ Licensed CPAs with Ontario-based and industry-specific experience

✔️ Proven support for legal, medical, trades, retail, tech and small business sectors

✔️ Cloud-based, secure bookkeeping solutions

✔️ Transparent pricing with no surprise fees

✔️ Remote support—flexible to your needs

✔️ Seamless onboarding in under 14 business days

✔️ One-stop shop for bookkeeping, payroll, year-end, and tax

FAQs – Richmond Hill Bookkeeping & Accounting Services for Small Businesses and Medical Professionals

1. What are your fees for monthly bookkeeping?

We offer bookkeeping packages starting at $300/month, with price increases based on complexity, volume and service level.

2. Can you help with bookkeeping cleanup from prior years?

Yes—our catch-up bookkeeping service includes historical reconciliations, HST corrections, and year-end reports.

3. Do you offer help with new business setup?

Absolutely. We help with CRA business number registration, HST setup, and bookkeeping system implementation.

4. I use Shopify and Stripe—can you handle those platforms?

Yes—we integrate with Shopify, Amazon, PayPal, and Stripe, and reconcile across all platforms.

5. Do you also file corporate or personal taxes?

Yes—our bookkeeping flows directly into our corporate (T2) tax return preparation Richmond Hill and personal (T1) tax return preparation services Richmond Hill.

Let’s Simplify Your Books and Strengthen Your Business

Bookkeeping isn’t just about staying organized—it’s about building a business you can grow, fund, and trust. At MAQ CPA bookkeeping firm, we offer bookkeeping and accounting services in Richmond Hill that give you financial clarity, compliance, and control.

No chaos. No surprises. Just results.

Let’s bring clarity to your books and confidence to your business decisions. Serving Richmond Hill and the entire GTHA with pride.

Get Started with a Free Consultation Today!

📞 Call us: 416-901-4126
📧 Email: info@maqcpa.ca